Overview

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The task of making worship service assignments can be very time consuming. In small congregations, this task can be very challenging. In large congregations, this task can be nearly impossible to do well. Regardless of the congregation size, there are many challenges involved in making worship service assignments.

One challenge is to make sure that all members willing and capable of performing a specific job are periodically assigned to perform that job. When manually creating worship assignments, it is easy to overlook members who are willing to perform a particular job. It is too easy to just pick those members who we know have done the job in the past or those that have performed the job most recently.

Another challenge is to make sure the members are not assigned too many jobs. In a smaller congregation, it is sometimes necessary for members to help serve every week. As the congregation size increases, however, it is not necessary for members to serve every week. Some congregations are large enough that each member only serves once a month or every few months. The challenge is in making sure that the worship assignments are distributed evenly among all of the members. It can be difficult to make sure that each member is being included in the assignments on a regular basis. At the same time, we have to make sure that no single member is being asked to do too many things when there are others who are willing and capable of helping.

The Worship Scheduler was developed to solve all of these problems and more. The Scheduler can be used to easily generate worship schedules that best utilize the members. In addition to being able to print computer-generated schedules, the Scheduler keeps track of all the members and the jobs they are willing and capable of performing. As the Scheduler generates new schedules, it remembers what members were chosen to perform the various jobs. That way, all members are rotated through the various jobs. You will no longer have to worry about leaving some members out of the schedules and scheduling other members for too many jobs. The remainder of this document describes how to set up and use Worship Scheduler in a way that best fits your unique situation.