Setting Up Members

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At this point you have a database that only contains descriptions of the jobs that are to be performed. Now it is time to set up a record for each member that has volunteered to work. From the main menu, click the Members button. Figure 2.7 shows the Member List screen.


Figure 2.7 Member List

At this point, the Member List is empty and the New menu is the only menu that is enabled. The New, Edit, and Delete menus work in a similar manner to the menus you used to set up the Jobs. Click the New menu to start entering member information. Figure 2.8 shows the New Member screen.


Figure 2.8 New Member Screen, Member Information Tab

There are two tabs on this screen. The first tab is used to record basic information about the member. The only information that is required on this tab is the member’s first and last name. You will not be able to save the member record (by clicking OK or Next) until the member’s name has been entered. The second tab is shown in Figure 2.9 and is used to record what job(s) the user is willing and capable of performing.


Figure 2.9 New Member Screen, Work Information Tab
A check mark by each item indicates that the member is willing to perform that job. To check or clear an item, click in the box with your mouse pointer or press the space bar on the keyboard. The highlight is just for keyboard operation, it does not indicate that a user is willing to perform the highlighted job. A check mark must be in the box beside each job that the member is willing to perform.

The OK button will save the member information and return you to the Member List. The Next button will save the member information and then reset the form so that you can enter the next member. Once you have finished entering all of the members, click OK or Cancel to return to the Member List. Figure 2.10 shows the member list once the members have been added.


Figure 2.10 Member List for WestSide Congregation
Notice that the members are sorted by last name, even though the first name is listed first in the Member List. The Edit and Delete menu items are enabled once a member is selected in the list. You are now finished setting up the member records. You may come back any time to edit, delete, or create new member records. Click the r in the upper right corner of the Member List screen to return to the main menu. Please note that the r in the upper right corner of the program’s caption bar will cause you to completely exit the Scheduler program.